Recurring events — schedules, exceptions, edits
How the recurrence presets work, how to change a single occurrence, and how editing affects past vs future instances.
If a meeting happens on the same day every week, you don't want to create 30 calendar events. Use a recurring event.
Setting up a recurring event
In the event form, set Event type to Recurring. Three preset options appear:
- Weekly — every week on the same day of the week as your start date.
- Biweekly (every 2 weeks) — every other week, same day.
- Monthly (first occurrence) — the same day-of-week in the first week of every month (e.g., "first Monday").
Pick the start date first, since the day-of-week is read from it. Changing the date changes the schedule.
Repeat until is optional. If you set it, the recurrence stops on or before that date — useful for "weekly through May, then we break for summer." Leave it blank for an open-ended schedule.
There is no custom RRULE editor and no support for "every Tuesday and Thursday" or "second Monday of the month" beyond the three presets.
Changing one occurrence (override)
Open the event from the calendar and click Edit Occurrence while looking at the specific date. This opens the override form, where you can:
- Cancel this instance (without affecting the rest of the series).
- Move the time for just this instance.
- Change the location for just this instance.
- Add notes specific to this date.
If you change your mind, the override page has a Reset to default button that restores the instance to whatever the base event says.
Editing the whole series
Open the event from the calendar and click Edit (rather than Edit Occurrence). This edits the base event — your changes apply to every future instance. Past instances are not retroactively changed.
The edit form is the same as the create form, including the recurrence presets — switch the rule (e.g., weekly → biweekly) or change the Repeat until date here.
A common gotcha
If you "Edit Occurrence" and then later edit the base event, your override is preserved — you'll have one weird outlier in the series. If you want everything aligned again, open the override and click Reset to default.