Creating an event — end to end

The event form has a lot of optional sections, but only a few are required. Here's the full tour.

Required fields

• Title
• Start date (and time, unless all-day)
• End date (and time, unless all-day; must be after start)

That's it. Everything else is optional.

Timezones

Times you enter are your troop's local time, not the time on the device you're holding. If you're travelling — creating an event from a hotel two states over — type the time the event actually starts back home and it will be stored correctly.

Everyone sees an event at that same clock time wherever they are, tagged with its zone (e.g. 6:00 PM CDT), so nobody has to do the arithmetic. This matches the times in your digest emails and your subscribed calendar.

For an event held in a different zone — a summer camp a few states away — use the Timezone selector under the time fields. It defaults to your troop's timezone, so you only touch it when the event really is somewhere else. Changing it keeps the clock time you typed and changes what that time means.

Your troop's timezone is set on the Settings page.

Optional sections (in order)

1. Category — Pick one of your custom categories, or leave as "No category."
2. All-day toggle — Hides the time pickers; events span 00:00 → 23:59 on the chosen days, in the event's timezone.
3. Timezone — Defaults to your troop's. Change it only for an event held elsewhere.
4. Location — Free text. No address validation.
5. Event type — One-time or Recurring.
6. Audience — Troop-wide, one den (Cub Scouts), or one patrol (Scouts BSA).
7. Show on public site — When checked, the event appears on the public events page (no login required).
8. RSVP — Enables RSVPs, optional waiver, optional capacity caps.
9. Transportation — Lets parents sign up to drive.
10. Payment — Charge a per-person fee for adults and/or scouts. Only appears if Stripe is enabled.
11. Description — Rich text shown on the event detail page.

Smart defaults to know about

• Changing the start date or time shifts the end to keep the same duration.
• The recurrence "day of week" is derived from your start date, read in the event's timezone — pick the day first.
• If you turn on RSVP and choose Use troop default for the disclaimer, the text comes from Default event disclaimer.

After you save

The event appears on the calendar immediately. If RSVPs are enabled and the audience is targeted (a specific den/patrol), the digest and any "all members" mailings will surface it to the right families.

There is no "draft" mode — saving publishes. To stage a complex event, save it with Show on public site off and a narrow audience, then expand later.