Email digest — schedule and look-ahead

A digest is an automatic, scheduled email that summarizes upcoming events. One digest per troop, fully configurable.

Setting up

In Admin > Communication > Email Digests:

1. Check Enable digest.
2. Choose a cadence:
   • Weekly — pick a day of the week (Sunday–Saturday).
   • Monthly — pick a day of the month (1–28; capped at 28 so every month has that day).
3. Pick a time (24-hour, UTC). Below the picker, MyTroop shows the equivalent in your troop's timezone — e.g., "08:00 UTC = 4:00 AM America/New_York" — so you don't have to do the math.
4. Set Look ahead (weeks) — how many weeks of events each digest should list. Common choices:
   • 1 — just this week (classic "weekly" behavior).
   • 6 — the next six weeks, great for planning.
   • 52 — a full-year calendar snapshot.
5. Click Save Digest Settings.

Digests are dispatched within the configured hour — minutes are ignored at send time, so 08:15 UTC behaves the same as 08:00 UTC.

Previewing

Once enabled, the Preview button opens a modal showing exactly what would go out today, populated with your real upcoming events in your configured window. Use this to sanity-check content before saving.

What's in a digest

• All events visible to the recipient within the look-ahead window, ordered by start time.
• Recurring events expanded to actual dates.
• A direct link to RSVP for each event (when RSVP is enabled).

Who gets digests

Every active member of the troop, unless they've opted out in their profile. Kids never receive emails — only parents/guardians.

Turning it off

Uncheck Enable digest and Save Digest Settings. The change takes effect immediately — no in-flight digest will be sent after you save.